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Command Access

Update sharing permissions across multiple Smartsheet assets at once.

Command Access lets you update sharing permissions across multiple Smartsheet assets at once. Use it when adding or removing a user from a large number of sheets, reports, dashboards, or workspaces.

Prerequisites

  • A Solution Manager account.
  • Assets must be owned by users within your plan.
  • To transfer ownership, you must be the Owner of the asset.

Viewing collaborators on a single asset

  1. Click Command Access from the Solution Manager home screen.
  2. Select a single asset from the workspace panel.
  3. The Sharing panel on the right displays current collaborators.
  4. From here you can add a collaborator, change permission levels, or transfer ownership.

Updating permissions across multiple assets

  1. Click Command Access from the Solution Manager home screen.
  2. Select all assets you want to update.
  3. Enter the email address of the user you want to add or remove.
  4. Select the permission level, or select Unshare to remove the user.
  5. Click Submit.
  6. Review the summary and click Continue to confirm.

Troubleshooting

A user was not updated on some assets. Command Access only applies to assets owned by users within your plan. Assets outside your plan are skipped.

I cannot transfer ownership of an asset. Ownership transfer is only available when you are the current Owner of the asset.